Hampshire Community Action Commission Records
A private, non-profit corporation founded in 1965 in Northampton, Massachusetts to finance community action programs for eliminating poverty and assisting low income people. Programs included day care centers, Neighborhood Youth Corps, Summer Head Start, a drug addiction clinic at the jail, Legal Services, and the Foster Grandparent Program.
Records comprise bylaws and organizational charts, annual reports, board of directors minutes; administrative directors’ records, including correspondence with the federal agencies and state agencies granting funds, grant applications and awards, program plans, financial and legal documents, personnel records and staff training directives; the agency newsletter County Voice, Noticero Latina; and newsclippings about welfare programs.
Hampshire Community Action Commission, Inc. (HCAC), a private, non-profit corporation, was founded in 1965 in Northampton, Massachusetts, as a response to Lyndon Johnson’s Great Society aims and the Economic Opportunity Act of 1964 which offered cities and towns grants to finance community action programs for eliminating poverty and assisting low income people. The 1964 Act stipulated that there be maximum participation by the low-income recipients in the program’s administration.
The 1964 Act established the Office of Economic Opportunity (OEO), a federal bureau which allocated monies and coordinated the programs with other governmental agencies. The OEO operated separate staffs for the Job Corps, VISTA, Head Start, and Community Action Programs. HCAC is a Community Action Program under this agency. In the 1970s the OEO ceased to exist, succeeded by the Communities Services Administration (CSA), which then became the federal bureau overseeing local Community Action Programs. Under federal auspices, there were also special programs, such as one for migrant workers. The federal agency also granted funds to existing agencies to administer programs funded by the 1964 Act. For example, work training programs were run by the Labor Department; rural antipoverty programs were under the Department of Agriculture.
The Hampshire Community Action Commission began in 1965-1966 with programs including day care centers, Neighborhood Youth Corps, Summer Head Start, and a drug addiction clinic at the jail. Soon they added a Legal Services program with neighborhood law offices primarily aimed at educating the poor in preventive law, and teaching them their legal rights and obligations. Another early program was the Foster Grandparent Program, which recruited low-income people over sixty to serve neglected and deprived children who had no close adult contacts.
With the 1970s and new presidential administrations, some funding sources were cut, while a few others appeared, causing the HCAC to drop some programs and to focus on new areas. Programs in after-school day care, family day care (where the child is taken care of in the home of the caregiver) and the energy/weatherization/fuel assistance programs are examples of newer HCAC programs.
A 1975 fact sheet stated the emphasis of HCAC: “To serve as an incubator for developing community-based and community supportive projects which will eventually stand on their own.” Measured effectiveness was said to be not just by the provided services, but by the changes the program achieved in the attitude of the community toward the poor, and the refocusing of public and private resources for anti-poverty purposes it effected.
The records comprise bylaws and organizational charts; annual reports (1974-1984); board of directors minutes (1969-1982); the Administrative Director’s records, including correspondence with the federal agencies and state agencies granting funds, grant applications and awards, program plans, financial and legal documents, personnel records and staff training directives; the agency newsletter County Voice, Noticero Latina; and newsclippings about welfare programs.
The records are inconsistently kept, depending on the staff, which had a rapid turnover rate. There are noticeable gaps; some programs are more represented than others. For example, the Hispanic Center is seen through a small lawsuit with the landlord of the center, and the Legal Services Program is only a list of lawyers. But, in the other series, such as the correspondence and the financial documents, the Hispanic Center and the Legal Services can be documented.
This collection, which could be updated periodically, should be a good source for historians interested in the 1960s and the promise of the Great Society legislation; for researchers in social service areas, such as early childhood education, programs for the elderly, preventive alcoholism programs; for researchers in Hispanic immigration; and for people studying the long range effects of federal programs on the poverty in Hampshire County.
This collection is organized into four series:
The collection is open for research.
Cite as: Hampshire Community Action Commission Records (MS 56). Special Collections and University Archives, W.E.B. Du Bois Library, University of Massachusetts Amherst.
Acquired from Kerrie Clark, Executive Director of HCAC, 1985. Also, 1965 minutes and by laws from files of Harvey Finison.
Processed by Ruth Owen Jones, November 1985.
1965-1982
|
|||
Includes the bylaws, fact sheets, history, organizational charts, and annual reports. In addition there are records of the Board of Directors: lists of board members, orientation materials from the federal agency or earlier boards, as well as minutes of meetings (1965-1982, with gaps). |
1971-1981, n.d.
|
|||
Comprised of the various director’s planning reports to the federal agency, grant proposals and awards, other fundraising material of a more local nature, correspondence with the federal agency, Comprehensive Employment and Training Act (CETA) and Office for Children material, job descriptions, employee union and health plan material, staff orientation and salary information, as well as program directors’ meeting minutes. There is also a section of legal documents related to the agency: legal correspondence, agreements, and lawsuits. Here (Box 11) are also some records of the Hampshire (County) Council of Social Agencies and HCAC’s part in that coordinating group, which evolved from a loose confederated to a more formal organization with a Hampshire County Coordinator of Human Services at the head. |
1970-1981, n.d.
|
|||
Arrangement:
In alphabetical order. Scope and content: Includes material related to the sub-agencies administering the programs, from the Alcohol Prevention Program through the Youth Employment Service Program. Within each program can be found correspondence, and financial and legal records. |
1968-1980
|
|||
Contains the agency newspaper, County Voice, Noticiero Latino, 1971-1980, as well as a set of mounted newspaper clippings from Massachusetts newspapers in 1968-1969. These clippings reflect the 1968-1969 public welfare program statewide including strikes by recipients for more aid, and letters to the editors criticizing public welfare programs. |
Series I. Agency Administrative Records
|
1965-1982
|
||
Bylaws, fact sheets, history, organizational charts
|
1965-1980
|
Box 1:1
|
|
Annual Reports
|
1974-1978
|
Box 1:2
|
|
Board of Directors’ Orientation and Procedural Material
|
1966-1977
|
Box 1:3
|
|
Board of Directors’ Minutes
|
1965-1969
|
Box 1:4a-c
|
|
Minutes
|
1970
|
Box 1:5
|
|
Minutes
|
1973-1982
|
Box 2:6-10
|
Series 2. Administrative Directors’ Records
|
1971-1981, n.d.
|
||
Job Descriptions
|
n.d.
|
Box 3:11
|
|
Salary Policy and Review Committee
|
1975
|
Box 3:12
|
|
Personnel Practices and Orientation of New Employees
|
n.d.
|
Box 3:13
|
|
Blue Cross Blue Shield
|
1977
|
Box 3:14
|
|
Valley Health Plan
|
1977
|
Box 3:15
|
|
Union Contract
|
1977
|
Box 3:16
|
|
Employees Eligible to Join Union
|
1978-1979
|
Box 3:17
|
|
Union Correspondence
|
1977-1979
|
Box 3:18
|
|
Overhead Task Force
|
1980
|
Box 3:19
|
|
Office Equipment Purchases or Leased
|
1972-1978
|
Box 3:20
|
|
Northampton Cable television.
|
1978
|
Box 3:21
|
|
Project Directors, Minutes of Meetings
|
1977-1978
|
Box 3:22
|
|
Memos to Staff
|
1975-1978
|
Box 3:23
|
|
Making Effective Use of an Interview in a Community Action Program
|
n.d.
|
Box 3:24
|
|
Law for Reporting Child Abuse
|
1973, 1977
|
Box 3:25
|
|
Bilingual Information
|
Box 3:26
|
||
Affirmative Action Manual
|
1977
|
Box 3:27
|
|
Affirmative Action Plan
|
1977
|
Box 3:28
|
|
Affirmative Action Material
|
1978-1980
|
Box 4:29
|
|
Conference on Aging
|
1980
|
Box 4:30
|
|
Correspondence with Community Services Admin.
|
1977-1980
|
Box 4:31-34
|
|
Program Plan
|
1971
|
Box 4:35
|
|
Summary of Work Programs and Budgets
|
1975-1980
|
Box 5:36-43
|
|
Fundraising Proposals
|
1977-1978
|
Box 5:43a
|
|
Financial Statements
|
1981-1984
|
Box 5:43b
|
|
CSA Instruction Manuals
|
1975-1976
|
Box 5:43c
|
|
CSA Funding Survey, Hampshire County
|
1977
|
Box 5:43d
|
|
Mass. Foundation for the Humanities and Public Policy Program
|
1974
|
Box 5:43e
|
|
National Center for Community Action Update
|
1977
|
Box 5:43f
|
|
Mass. League of Cities and Towns Technical Assistance Advisory
|
1974
|
Box 5:43g
|
|
Mass. Department of Public Welfare Donated Funds Agreement
|
1976
|
Box 5:43h
|
|
Advanced State Funding for Comm. Action Agreement
|
1975
|
Box 6:44
|
|
Mass. Dept. of Public Welfare Correspondence
|
1974
|
Box 6:45
|
|
U.S. Department of Health, Education and Welfare, Grant Application Form
|
1972
|
Box 6:46
|
|
Grant Proposal OEO
|
1972
|
Box 6:47
|
|
Grant Proposals to CSA
|
1975-1978
|
Box 6:48-52
|
|
Civil Suit #15953
|
1976
|
Box 7:53
|
|
Correspondence with Attorneys
|
1976-1978
|
Box 7:54
|
|
Hispanic Center v. Western Mass Theaters
|
1977
|
Box 7:55
|
|
Hispanic Center Suit, Correspondence
|
1977-1978
|
Box 7:56
|
|
HCAC v. Department of Public Welfare
|
1977
|
Box 7:57
|
|
HCAC Lease, 80 Main Street
|
1978
|
Box 7:58
|
|
HCAC Sublease, 15 King Street
|
1978
|
Box 7:59
|
|
Office for Children material
|
1975-1977
|
Box 7:60
|
|
Childhood Lead Poisoning Program Proposal
|
1977
|
Box 7:61
|
|
CETA Proposal Request
|
1977
|
Box 7:62
|
|
CETA Correspondence
|
1977-1978
|
Box 7:63
|
|
CETA Title Agreement
|
1977
|
Box 7:64
|
|
CETA Contractor Budget
|
1978
|
Box 7:65
|
|
Hamp. Council of Social Agencies (HCSA): Bylaws, inc. letters, list of members
|
1980
|
Box 8:66
|
|
HCSA, Human Services Contract info.
|
n.d.
|
Box 8:67
|
|
HCSA, Coord. of Human Services
|
1976-1979
|
Box 8:68
|
|
HCSA, Executive Committee Correspondence
|
1977-1978
|
Box 8:69
|
|
HCSA, Correspondence
|
1979
|
Box 8:70
|
|
HCSA Professional Advisory Comm. Corres.
|
1980-1981
|
Box 8:71
|
|
Mass. Comm. Action Agency and New England Comm. Action Agency
|
1977-1978
|
Box 8:72
|
|
National Comm. Action Agency, Exec. Directors’ Association Correspondence
|
1977
|
Box 8:73
|
Series 3. Programs
|
1970-1981, n.d.
|
||
Alcoholism Prevention Program (APP), Facts
|
1970-1979
|
Box 9:74
|
|
APP Personnel Policy Manual
|
1976
|
Box 9:75
|
|
Grant Applications
|
1974
|
Box 9:76-81
|
|
APP, Hispanic Section, Correspondence
|
1974-1975
|
Box 9:82
|
|
APP, Hispanic Section, Renewal by HEW
|
1976-1977
|
Box 9:83
|
|
APP, Grant Application
|
1973
|
Box 9:84
|
|
APP Budget
|
1979-1980
|
Box 9:85
|
|
APP Correspondence
|
1975-1980
|
Box 9:86-89
|
|
Energy/Winterization Program, Bylaws, Fact Sheet and Proposal
|
1977-1980
|
Box 10:90
|
|
Enabling Legislation
|
1976-1980
|
Box 10:91
|
|
Policy and Application Forms
|
1980
|
Box 10:92
|
|
Personnel Practices, Job Descriptions
|
1977-1980
|
Box 10:93
|
|
Program Account Budget
|
1977-1981
|
Box 10:94
|
|
Grant Model
|
1975
|
Box 10:95
|
|
Grant Application, Awards
|
1975-1977
|
Box 10:96
|
|
Grant Application, Awards
|
1978-1980
|
Box 10:97
|
|
CETA Energy Programs, Title VI
|
1979
|
Box 10:98
|
|
Crisis Intervention Grants
|
1980
|
Box 10:99
|
|
Button Up Northampton
|
1979-1980
|
Box 10:100
|
|
Correspondence
|
1980
|
Box 11:101-104
|
|
Crisis Program Agreement
|
1979
|
Box 11:105
|
|
Correspondence
|
1980
|
Box 12:106-107
|
|
Family Day Care, Org. Chart, Bylaws, Inc. Papers
|
1977
|
Box 13:108
|
|
Policies, Forms
|
n.d.
|
Box 13:109
|
|
Advisory Board
|
1977-1978
|
Box 13:110
|
|
Application Forms
|
n.d.
|
Box 13:111
|
|
Evaluation Committee
|
1978
|
Box 13:112
|
|
Grant Proposals
|
1974-1979
|
Box 13:113
|
|
Grant Proposals
|
1977-1978
|
Box 13:114
|
|
Contracts
|
1974-1978
|
Box 13:115
|
|
Correspondence
|
1974-1979
|
Box 13:116
|
|
Group Day Care, Advisory Board Bylaws, Minutes
|
1977-1978
|
Box 14:117
|
|
Newsletter
|
1978
|
Box 14:118
|
|
Correspondence
|
1977-1978
|
Box 14:119
|
|
Budget
|
1975-1976
|
Box 14:120
|
|
Grant Proposal, Contract
|
1974-1976
|
Box 14:121
|
|
Grant Proposal
|
1977-1978
|
Box 14:122
|
|
Grant Proposal
|
1979
|
Box 14:123
|
|
Proposal for Protective Services Daycare
|
1978
|
Box 14:124
|
|
Protective Daycare Agreement
|
1977-1980
|
Box 14:125
|
|
Loan Documents
|
1977-1978
|
Box 14:126
|
|
License to Operate
|
1974
|
Box 14:127
|
|
After-School Day Care Proposal, Marks Meadow School, Amherst
|
1974-1975
|
Box 14:128
|
|
Rural Early Assistance to Children (REACH) Contract
|
1980
|
Box 14:129
|
|
Foster Grandparent Project, Bylaws, Project Narr., Work Plans, Program Reports
|
1976-1978
|
Box 15:130
|
|
Advisory Board
|
1977-1979
|
Box 15:131
|
|
Evaluation of Project
|
1978
|
Box 15:132
|
|
Budgets
|
1978-1979
|
Box 15:133
|
|
Grant Applications, Awards
|
1975-1977
|
Box 15:134
|
|
Grant Applications, Awards
|
1977-1979
|
Box 15:135
|
|
Correspondence
|
1975-1979
|
Box 15:136-139
|
|
Great Barrington Project
|
1979
|
Box 15:140
|
|
Head Start, County Policy Council Bylaws, Minutes
|
1976-1978
|
Box 16:141
|
|
Personnel Policy
|
n.d.
|
Box 16:142
|
|
Planning Goals
|
1980
|
Box 16:143
|
|
Grant Proposals, Awards
|
1974-1980
|
Box 16:144-149
|
|
Budgets, Financial Statements, Audits
|
1973-1981
|
Box 16:150
|
|
Evaluation
|
1978-1980
|
Box 16:151
|
|
Parent Newsletter
|
1980
|
Box 16:152
|
|
Brochure, Press Releases
|
1979-1980
|
Box 16:153
|
|
Correspondence
|
1977-1980
|
Box 16:154-157
|
|
Handicapped Headstart Grant Proposals, Awards
|
1975-1979
|
Box 17:158
|
|
Housing Assistance Program
|
1974-1975
|
Box 17:158a
|
|
Housing Rep., Job Applicants
|
1975
|
Box 17:159
|
|
Legal Services list
|
1975-1977
|
Box 17:160
|
|
Neighborhood Centers Program, Summary of Work Programs
|
1975
|
Box 17:161
|
|
Food Stamps Program
|
1975
|
Box 17:162
|
|
Food and Nutrition Proposal
|
1976-1977
|
Box 17:163
|
|
Canning Center
|
1976-1977
|
Box 17:164
|
|
Food and Nutrition Program
|
1977-1978
|
Box 17:165
|
|
Program Summary
|
1977
|
Box 17:166
|
|
Grant Proposal
|
1978
|
Box 17:167
|
|
Summer Youth Recreation Program
|
1976
|
Box 17:168
|
|
Summer Youth Recreation Program
|
1976
|
Box 17:169
|
|
Summer Youth Recreation Program
|
1977-1979
|
Box 17:170
|
|
Ret. Senior Volunteer Program (RSVP), Bylaws, Org. Chart, Min. of Adv. Council
|
1978-1979
|
Box 18:171
|
|
Budgets
|
1976-1978
|
Box 18:172
|
|
Grant Proposals, Awards
|
1974-1976
|
Box 18:173
|
|
Grant Proposals, Awards
|
1977-1980
|
Box 18:174
|
|
Newsletter
|
1978
|
Box 18:175
|
|
Correspondence
|
1977-1978
|
Box 18:176
|
|
Youth Work Experience Program, Proposal
|
1975
|
Box 19:177
|
|
Proposal
|
1976-1977
|
Box 19:178
|
|
Youth Programs
|
1978-1979
|
Box 19:179
|
|
Contracts
|
1976-1977
|
Box 19:180
|
|
Proposal
|
1977-1978
|
Box 19:181
|
|
Youth Employment Service
|
1978
|
Box 19:182
|
|
Summer Contract
|
1978
|
Box 19:183
|
|
Youth Employment Service
|
1979
|
Box 19:184-186
|
|
Miscellaneous Programs Material
|
|||
Hampshire Association for Mental Health
|
1976
|
Box 20:187
|
|
Medical Services Improvement, Project Mainstream
|
1975
|
Box 20:188
|
|
Right to Read
|
1977
|
Box 20:189
|
|
Small Farms
|
1978-1979
|
Box 20:190
|
|
Commonwealth Service Corps, Department of Community Affairs
|
1977-1978
|
Box 20:191
|
Series 4. Printed Material
|
1968-1980
|
||
Newspaper, the County Voice, Noticero Latino
|
1971-1980
|
Box 21:192
|
|
Clippings: Mass. newspapers; welfare articles, and letters to editors
|
1968-1969
|
Box 21:193
|