Instructions for transferring departmental records to the University Archives
To transfer records to the archives and facilitate their retrieval as required, please keep the following in mind:
- Verify that the records you wish to transfer are no longer needed for regular operations in your department. Remove and destroy any duplicate or redundant files as well as those not scheduled for retention.
- In general, retain the last three years of records in-house before transfer to archives.
- Rehouse the records to be transferred, retaining the current file order, into banker boxes which we provide.
- Create an inventory of the records using the transfer form (excel) we provide and label the corresponding boxes using the box labels template (MS Word).
- To assist in accurate identification and retrieval, please keep file names clear, concise, and memorable.
- Note any restrictions on access to the files being transferred and if any records are scheduled for future destruction, please note carefully which records are to be destroyed and when.
- Schedule a time for pick up: email or call (413-545-2780) the Archives, allowing 2-3 business days.
- Upon receipt of the materials at the Archives, we will acknowledge receipt for your records and provide you with an accession number for future reference.
- Make three copies of form: two for us to take away and one for you: your copy serves as a record of transfer and a guide for future access.
Is this your first time transferring records to the archives?
Email or call (413-545-2780) us for a consultation. We will survey your records, discuss best practices for caring for your files, and review the transfer process.
How can you retrieve items that have been sent to the archives?
Email or call (413-545-2780) us with the following information: accession number, Record Group (RG) number, Box number, and folder title. We will retrieve requested materials and deliver them, typically within 2-3 business days.
United Paperworkers International Strike Support Group Collection, 1988.
1 folder (0.1 linear feet).
Call no.: MS 322
By February 1988 members of of United Paperworkers International Union Local 14 of Jay, Maine, had been on strike for seven months. With the support of their state officials and officials of Massachusetts and Northampton AFL-CIO, a caravan of strikers traveled to Northampton to inform the public of their struggle. Collection is limited to a city of Northampton resolution and a brief report of the strikers position and their trip to the city.
- Paper industry workers--Labor unions--Maine
- Strikes and lockouts--Paper industry--Maine
- United Paperworkers International Union. Local 14
United Steelworkers of America Local 3654 Records, ca. 1940-1979.
11 boxes (5.5 linear feet).
Call no.: MS 316
Local 3654 of the United Steel Workers of America was organized in Whitinsville, Massachusetts. Records include Minutes, by-laws, newsletters, grievances, company reports, and publications.
- Labor unions--Massachusetts
- United Steelworkers of America. Local 3654
Urbana Wine Company Records, 1881-1911.
6 boxes (9 linear feet).
Call no.: MS 660
Founded by John W. Davis, H.H. Cook, A.J. Startzer and others in 1865, the Urbana Wine Company was among the earliest and most successful wineries in the Finger Lakes region of New York. Organized in Hammondsport, N.Y., the center of the eastern wine industry, Urbana’s claim to fame was its widely popular Gold Seal Champagne and other sparkling wines and along with Walter Taylor, they dominated regional wine production during the Gilded Age. The winery survived passage of Prohibition in 1919 , both World Wars operating under the Gold Seal label, but was closed by its parent company, Seagrams, in 1984.
The Urbana Records are concentrated in the period 1881-1885, as the company was growing rapidly. Among other materials, the collection includes a range of correspondence, receipts, some financial records, and tallies of grapes. Additional material on the company is located in Cornell University’s Eastern Wine and Grape Archive.
- Wine industry--New York
W.H. Grindol and Son, 1895-1900.
1 letterbook (0.25 linear feet).
Call no.: MS 705
A great-grandson of Revolutionary War general Henry Haller, William H. Grindol (1840-1927) settled with his family in Decatur, Illinois, in 1864, building a successful career in the retail marble trade. Beginning in partnership with Paul F. Jones, and later with his son, Grindol advertised his firm as dealers in “all kinds of foreign and American monuments,” selling marble and granite monuments, building stone, and iron reservoir vases. He was one of the founders of the Retail Marble and Granite Dealer’s Association of Illinois, serving as President of the Central District in 1897. Grindol died in Decatur in 1927 and is buried at Fairlawn Cemetery.
Grindol and Son’s letterpress copy book contains approximately 900 outgoing letters, 1895-1900, to marble and granite suppliers, in Vermont, Massachusetts, and other states. The majority of the correspondence consists of orders for gravemarkers, with many letters including measurements and other details, along with rough sketches of monuments, decorative motifs, and inscriptions.
- Marble industry and trade--Illinois
- Sepulchral monuments--Illinois
Types of material
George L. Waldbott Papers, 1930-1989 (Bulk: 1957-1982).
7 boxes (10.5 linear feet).
Call no.: MS 609
After receiving his medical degree from the University of Heidelberg in 1921, George L. Waldbott accepted a residency at Henry Ford Hospital in Detroit, and embarked on a pioneering career in the study and treatment of allergic diseases. He is noted for his fundamental research on human anaphylaxis and penicillin shock, allergy-induced respiratory problems, and later in his career, the health impact of air pollutants. In 1955, Waldbott began conducting research in fluoride toxicity, becoming one of the first physicians to warn of the health effects of mass fluoridation. A founder of the International Society for Fluoride Research, he was considered one of the key figures in the antifluoridation movement for over two decades, contributing dozens of books and articles, including the influential The American Fluoridation Experiment (1957) and Fluoridation : The Great Dilemma (1978). He died in Detroit on July 17, 1982, from complications following open heart surgery.
The Waldbott Papers document one physician’s long struggle against the fluoridation of the American water supply. In addition to a considerable quantity of correspondence with other leading antifluoridation activists, the collection includes an array of subject files relating to fluoridation, air pollution, and allergens, as well as drafts of articles and offprints, newsclippings, and notes.
- Antifluoridation movement--Michigan
- Fluorides--Environmental aspects
- Public health
- Waldbott, George L., 1898-
Howard C. Whisler Papers, 1963-2007.
5 boxes (7.6 linear feet).
Call no.: MS 716
As an undergraduate at the University of California Berkeley, Howard Whisler was introduced to the study of zoosporic fungi, beginning what would become a lifelong interest in evolutionary protistology. During his graduate work at Berkeley, Whisler focused on fungi associated with invertebrates, receiving his doctorate in 1960 for a study of the entomogenous fungus Amoebidium parasiticum. He joined the faculty at the University of Washington in 1963, where he remained until his retirement in 1999. A prolific researcher, and developer of the fungal research program at the Friday Harbor Marine Biological Laboratory, he became noted for his work on zoosporic fungi and protists, particularly of parasites or commensals in arthropods, with publications ranging from studies of reproduction in the Monoblepharidales to the molecular systematics of Saprolegnia in salmon, and the sexual stages and life cycle of Coelomomyces, a fungal pathogen of mosquitos. An active member of the Mycological Society of America, Whisler was also a founder of the International Society of Evolutionary Protistology with Max Taylor and Lynn Margulis. Whisler died on Sept. 16, 2007, at the age of 76.
The Whisler Papers contain correspondence, notebooks, scanning electron micrographs, and motion pictures dating primarily from the mid- to late 1970s.
- Fungi--Study and teaching
- International Society of Evolutionary Protistology
- Whisler, Howard C. (Howard Clinton)
Types of material
- Motion pictures (Visual work)
- Scanning electron micrographs
Lloyd Wolf Photograph Collection, 1989.
13 digital color prints
Call no.: PH 008
A photographer from Washington, D.C., Lloyd Wolf is a well known photojournalist and documentarian who often works on topics in social change. During the course of a career that began in the late 1970s, Wolf has worked on projects ranging from documenting the impact of the Vietnam Memorial in Washington, D.C., to Jewish mothers and fathers, Moroccan Jewry, drug rehabilitation in prison, and Black-Jewish dialog.
The 13 images in the collection are part of Wolf’s series, “Acid Reign,” a project conducted in 1989 with a sociologist from UNC-Greensboro, Rebecca Adams, exploring the lives of dedicated Deadheads. The prints were made for exhibition at the symposium, Unbroken Chain: the Grateful Dead in Music, Culture, and Memory, held at UMass Amherst in November 2007. All rights remain with Lloyd Wolf.
- Deadheads (Music fans)--Photographs
Types of material
Work on Waste USA, Inc. Records, ca.1980-2000.
62 boxes (93.5 linear feet).
Call no.: MS 767
In the early 1980s, Paul Connett, a chemist at St. Lawrence University, his wife Ellen, and other environmental activists in upstate New York formed Work on Waste USA to oppose the incineration of solid waste materials. Arguing that incineration was a major source of air pollution, pumping dioxin, mercury, cadmium, and lead into the atmosphere and leaving behind toxic ash and other residues, Work on Waste consulted nationally on issues surrounding incineration, coordinating with dozens of local organizations, and it became an ardent proponent of recycling as an alternative. From 1988-2000, WOW published a pro-recycling, anti-incineration newsletter, Waste Not.
The records of Work on Waste document the national struggle against the incineration of solid waste. With materials from dozens of groups opposing incineration in their communities, the collection provides insight into community activism and grassroots legal and media campaigns. The collection also includes materials relating to Work on Waste’s support for recycling and extensive data on the environmental impact of dioxin and other chemicals, medical waste, and ash landfills, and on the operation of incinerators.
- Medical wastes