Instructions for transferring departmental records to the University Archives
To transfer records to the archives and facilitate their retrieval as required, please keep the following in mind:
- Verify that the records you wish to transfer are no longer needed for regular operations in your department. Remove and destroy any duplicate or redundant files as well as those not scheduled for retention.
- In general, retain the last three years of records in-house before transfer to archives.
- Rehouse the records to be transferred, retaining the current file order, into banker boxes which we provide.
- Create an inventory of the records using the transfer form (excel) we provide and label the corresponding boxes using the box labels template (MS Word).
- To assist in accurate identification and retrieval, please keep file names clear, concise, and memorable.
- Note any restrictions on access to the files being transferred and if any records are scheduled for future destruction, please note carefully which records are to be destroyed and when.
- Schedule a time for pick up: email or call (413-545-2780) the Archives, allowing 2-3 business days.
- Upon receipt of the materials at the Archives, we will acknowledge receipt for your records and provide you with an accession number for future reference.
- Make three copies of form: two for us to take away and one for you: your copy serves as a record of transfer and a guide for future access.
Is this your first time transferring records to the archives?
Email or call (413-545-2780) us for a consultation. We will survey your records, discuss best practices for caring for your files, and review the transfer process.
How can you retrieve items that have been sent to the archives?
Email or call (413-545-2780) us with the following information: accession number, Record Group (RG) number, Box number, and folder title. We will retrieve requested materials and deliver them, typically within 2-3 business days.
Traprock Peace Center Records, 1979-2008.
Call no.: MS 080
The Traprock Peace Center is a grassroots organization based in Deerfield, Massachusetts, that trains and educates people locally and globally in matters relating to disarmament and nonviolence. In 1980, the Center organized the first successful attempt in the United States to get a nuclear weapons moratorium referendum on the ballot, and the Center has served as a focal point for organizing on a wide array of issues in peace and social and environmental justice.
The records of Traprock Peace Center include correspondence, campaign materials (resolutions, organizing committee records, legislative packets), program reports, newsletters, newsclippings, and posters relating to the nuclear freeze campaign and many subsequent initiatives. Recent additions to the collection document the group’s work to end the wars in Afghanistan and Iraq; these later additions are open for research, but are not processed.
- Antinuclear movement--Massachusetts
- Deerfield (Mass.)--Social conditions--Sources
- Nuclear disarmament--History--Sources
- Political activists--Massachusetts
- Traprock Peace Center
Travel Brochure Collection, 1921-1949.
Call no.: MS 490
Collection of travel brochures for camps, inns, hotels, historic sites, and tourist attractions throughout New England. Most brochures advertise accommodations or attractions in a natural setting, including room rentals at farms, hiking in the White Mountains, and the rivers and mountains of Vermont. Women traveling alone are the target audience of some of the brochures, which promise clean accommodations and wholesome activities. Tourist sites in a few states outside of New England are also included: New York State, Washington, D.C., Virginia, and Ontario.
- Tourism--New England
- Travel--United States
Mary E. Tucker Journal and Receipt book, ca.1854-1890.
Call no.: MS 076 bd
The second child of attorney George J. Tucker and his first wife, Eunice, Mary E. Tucker was born in Lenox, Mass., ca.1835, and raised there with her elder brother Joseph and sisters Maria, Harriett, and Sarah. Mary died at a tragically young age on August 20, 1855. She is buried with her father and sister Maria in the town’s Church on the Hill Cemetery.
As small as the volume is, it is a complex book, consisting of two main parts, neither with certain authorship. Approximately the first third of the volume is comprised of brief notes on sermons delivered by Congregational minister Edmund K. Alden and other, 1854-1862, while the rest is a well-organized receipt book kept in a different hand. The receipts are arranged in sections devoted to bread and cake, soups, fish, meats, vegetables, pastry, puddings, other desserts, cake, preserves and jellies, miscellaneous, and pickles and sauces. Several recipes are attributed to other writers, including the well-known cookbook author Juliet Corson.
- Cooking, American--Massachusetts--Lenox
- Lenox (Mass.)--History--19th century
- Alden, Edmund K.
Types of material
Ralph L. Tucker Collection, 1951-ca.2000.
Call no.: PH 041
Known for his extensive research into Boston and Merrimac Valley area gravestone carvers, particularly Joseph Lamson and John Hartshorne, Ralph Tucker received the AGS Forbes Award in 1992 for his excellence in carver research. One of the attendees at the inaugural Dublin Seminar, and the first President of the Association for Gravestone Studies, Tucker served as editor of a column, “17th and 18th Century Gravestones and Carvers,” in the AGS Newletter from 1993-1999. Born on May 29, 1921 in Winthrop, Mass., Tucker attended Massachusetts Institute of Technology, Tufts University, and Episcopal Theological School. He married Mildred R. Moore in 1946 and was ordained an Episcopal priest in 1947. Tucker spent two years as a missionary in China, returning to serve parishes in Utah, Rhode Island, and Massachusetts. In addition to extending his ministry to hospitals and prisons, he participated in 1960s Civil Rights protests in Alabama and Boston. In 1985 he went to Zimbabwe as a missionary, retiring to Maine soon thereafter where he acted as interim pastor of Grace Episcopal Church in Bath. Tucker died March 28, 2010, and was survived by his wife, four sons — Ralph, Jr., Richard R., Roger W., and Paul M. Tucker, several grandchildren and great-grandchildren.
The Tucker collection includes research notes and copies of published works stemming from Ralph Tucker’s decades of research on stone carvers and other gravestone-related topics, along with hundreds of images documenting carvers and stones in Massachusetts.
- Sepulchral monuments--Massachusetts
- Stone carving--Massachusetts
- Tucker, Ralph L.
Types of material
Phileman L. Tyler Daybooks, 1841-1852.
Call no.: MS 236 bd
The shoemaker, Philemon L. Tyler, was born in Massachusetts in 1812. He and his wife Tersilla, also a native of Massachusetts, settled in New York some time before the birth of their first child in 1838. By 1850, after at least a decade in the village of Springville in the agricultural town of Concord, New York, Tyler had three children, and real estate valued at $4,400.
Daybooks include a record of the prices of boots and shoes, and the method and form of payment (rarely cash, sometimes labor, but often apples, potatoes, chicken, wheat, mutton, pork, beef, hay, and other farm products such as cow hides and calf skins).
- Barter--New York--Erie County--History--19th century
- Boots--Prices--New York--Erie County--History--19th century
- Debtor and creditor--New York--Erie County--History--19th century
- Erie County (N.Y.)--Economic conditions--19th century
- Erie County (N.Y.)--Rural conditions--19th century
- Hides and skins--New York--Erie County--History--19th century
- Shoemakers--New York--Erie County--Economic conditions--19th century
- Shoes--Prices--New York--Erie County--History--19th century
- Springville (Erie County, N.Y.)--Economic conditions--19th century
- Springville (Erie County, N.Y.)--Rural conditions--19th century
- Tyler, Phileman L., 1812-
Types of material
United States Information Service Photographs of Laos, 1961-1969.
Call no.: MS 145
Photographs taken in the 1960s by the United States Information Service depicting Lao dignitaries, the funeral of King Sisavongvong, the cremation of Prince Ratsamphanthavong at Luong Prabong, a Pathet Lao soldier, a Yao woman, and a Lao woman.
Types of material
The Office of the Dean of Students at UMass Amherst was established by President John Lederle in 1961 to replace the separately structured offices of the Dean of Men and Dean of Women, and to provide more effective, more flexible support for a growing and changing student body. In the 1960s, the Dean of Students had responsibility for almost all operational units related to student life, including Admissions, Records, Residence Halls, Dining Halls, Student Union, Student Activities, Placement, and Financial Aid. As the University became a statewide administrative unit with the opening of UMass Boston and the Medical School, there was an increasing conflict between the Office of the Dean of Students on the Amherst campus and the growing demands for a responsive administrative hierarchy. In 1970, the Office of the Vice Chancellor for Student Affairs was therefore created to provide an appropriate level of supervision for the various Student Affairs divisions with regard to budget, personnel and administration. The Office of the Dean of Students then became a student contact-based office, which cooperated and collaborated with the other divisions. The first Dean of Students, William Field came to UMass in 1951 as a guidance counselor and assistant professor of psychology. His tenure coincided with the massive expansion of campus and the turbulent years of the late 1960s and early 1970s, during which he played an important mediating role. The recipient of the Chancellor’s Medal in 1983, Field retired from office in 1988.
An important series of records documenting student life on the UMass Amherst campus, with an emphasis on the 1960s and 1970s. Among these are an extensive series of bylaws and charters for residence halls and registerred student organizations (RSOs) at UMass, as well as subject files on campus protests and demonstrations, students of color, and student groups of various sorts.
- African American students–Massachusetts.
- Field, William.
- Student movements–Massachusetts.
- University of Massachusetts Amherst. Dean of Students.
- University of Massachusetts Amherst–Students.
Although scholarship in the humanities and social sciences is grounded in the skillful use of primary sources, few undergraduates ever have the opportunity to engage with original historical materials. To encourage scholarly and creative research and promote the use of our collections, the Friends of the Library and Department of Special Collections and University Archives (SCUA) have established an award for undergraduates at UMass Amherst recognizing excellence in the use of primary sources.
Students are invited to submit papers or projects they have completed at UMass Amherst during the 18 months prior to the deadline for submission. Submissions will be considered by the Evaluation Committee and winners will be announced in early April. The first place award will be presented to the recipient at the Library’s annual Dinner with Friends. All winning papers/projects will be published on the SCUA web site and added to the University Archives.
|Eligibility:||Projects must represent work completed for a class or independent study in any field within the 18 months prior to the application deadline and while the student was enrolled as an undergraduate at UMass Amherst.|
|Award:||First place: $1000 scholarship awarded at the Library’s annual Dinner with Friends on Mar. 28, 2015
Honorable mention: $250 scholarship awarded at the Library’s annual Dinner with Friends on Mar. 28, 2015
|Deadline for submission:||Friday, Feb. 20, 2015 by 5 p.m.
Special Collections and University Archives (SCUA) and the UMass Amherst Libraries reserve the right to extend the deadline or cancel the contest if too few entries are received. The determination of number of entries required to award a winner is at the sole discretion of SCUA and the UMass Amherst Libraries.
|How to apply:||Complete the cover sheet and submit a copy of your paper/project as two separate files. Note: your name must not appear on the paper itself. Submissions should be delivered to:
Download application materials (.rtf format)
Undertaker and Home Furnishings Dealer Account Book, 1881.
Call no.: MS 171 bd
Owner of business (identity unknown) who served in the vicinity of Wrentham, Massachusetts, as a purveyor of home decorating supplies and furnishings and as an undertaker. The account book includes records of goods for sale and services provided (repairing and upholstering furniture, packing bodies in ice, carrying to tomb, grave digging, etc.); forms of payment (cash, exchange of goods such as soap, eggs, tables, and chairs, and exchange of services); and lists of customers, including City Mills Felting Company, A.H. Morse, J.A. Guild, Joseph Hutchinson, Charles Scott, and Foster Smith.
- Undertakers and undertaking--Massachusetts--Wrentham
- Wrentham (Mass.)--History
Types of material
- Account books