Instructions for transferring departmental records to the University Archives
To transfer records to the archives and facilitate their retrieval as required, please keep the following in mind:
- Verify that the records you wish to transfer are no longer needed for regular operations in your department. Remove and destroy any duplicate or redundant files as well as those not scheduled for retention.
- In general, retain the last three years of records in-house before transfer to archives.
- Rehouse the records to be transferred, retaining the current file order, into banker boxes which we provide.
- Create an inventory of the records using the transfer form (excel) we provide and label the corresponding boxes using the box labels template (MS Word).
- To assist in accurate identification and retrieval, please keep file names clear, concise, and memorable.
- Note any restrictions on access to the files being transferred and if any records are scheduled for future destruction, please note carefully which records are to be destroyed and when.
- Schedule a time for pick up: email or call (413-545-2780) the Archives, allowing 2-3 business days.
- Upon receipt of the materials at the Archives, we will acknowledge receipt for your records and provide you with an accession number for future reference.
- Make three copies of form: two for us to take away and one for you: your copy serves as a record of transfer and a guide for future access.
Is this your first time transferring records to the archives?
Email or call (413-545-2780) us for a consultation. We will survey your records, discuss best practices for caring for your files, and review the transfer process.
How can you retrieve items that have been sent to the archives?
Email or call (413-545-2780) us with the following information: accession number, Record Group (RG) number, Box number, and folder title. We will retrieve requested materials and deliver them, typically within 2-3 business days.
Travel Brochure Collection, 1921-1949.
1 box (0.25 linear feet).
Call no.: MS 490
Collection of travel brochures for camps, inns, hotels, historic sites, and tourist attractions throughout New England. Most brochures advertise accommodations or attractions in a natural setting, including room rentals at farms, hiking in the White Mountains, and the rivers and mountains of Vermont. Women traveling alone are the target audience of some of the brochures, which promise clean accommodations and wholesome activities. Tourist sites in a few states outside of New England are also included: New York State, Washington, D.C., Virginia, and Ontario.
- Tourism--New England
- Travel--United States
Trent Family Papers, 1850-1996.
3 boxes (1.5 linear feet).
Call no.: MS 373
Five generations of an African-American family that achieved commercial success and wealth through the restaurant and catering business as well as extensive real estate investments at the turn of the 20th century in New York City, Brooklyn, and Sea Cliff, Long Island, New York. Includes letters, public and church records, news clippings, ephemera, a videotape, and 87 photographs.
- African American capitalists and financiers--New York (State)--Biography
- African American families--New York (State)--History
- African Americans--Genealogy--Handbooks, manuals, etc
- African Americans--New York (State)--Biography
- African Americans--New York (State)--Social life and customs
- Burleigh, H. T. (Harry Thacker), 1866-1949
- Capitalists and financiers--New York (State)--Biography
- Fuller, Meta Warrick, 1877-1968
- Landowners--New York (State)--Biography
- Restauranteurs--New York (State)--Biography
- Smith family
- Smith, William H. (William Henry), 1836-1923
- Trent family
Types of material
- Baptismal certificates
- Vital statistics records
Abel Turner, The Life and Travels of Abel Turner, 1839.
451p. (0.2 linear feet).
Call no.: MS 708 bd
As a young man in Foxcroft, Maine, Abel Turner was caught up in the evangelical revivals and converted to Free Will Baptism, becoming a minister by the age of 21. Beginning in the backwoods settlements, Turner spent the better part of a decade attempting to “convert sinners” in Piscataquis and Penobscot Counties and the in the Burned-Over District of New York state, from Utica to Penn Yan and Cattaraugus County.
Written for his wife, Abel Turner’s long and detailed autobiography is a remarkable record of a young Free Will Baptist minister’s labors during the Second Great Awakening. Beginning with his childhood in Maine and his conversion experience, the manuscript provides insight into Turner’s experiences preaching in the rough-hewn interior settlements of Maine and the Burned-Over District of New York from roughly 1821 through 1839. In addition to some wonderful commentary on evangelical religion in the heart of the Awakening and on Turner’s own spiritual development, the memoir includes fascinating descriptions of the towns and people he met along the way.
- Free Will Baptists (1727-1935)--Clergy
- Maine--History--19th century
- New York (State)--History--19th century
- Second Great Awakening--Maine--History
- Second Great Awakening--New York (State)--History
Types of material
Phileman L. Tyler Daybooks, 1841-1852.
2 vols. (0.25 linear feet).
Call no.: MS 236 bd
The shoemaker, Philemon L. Tyler, was born in Massachusetts in 1812. He and his wife Tersilla, also a native of Massachusetts, settled in New York some time before the birth of their first child in 1838. By 1850, after at least a decade in the village of Springville in the agricultural town of Concord, New York, Tyler had three children, and real estate valued at $4,400.
Daybooks include a record of the prices of boots and shoes, and the method and form of payment (rarely cash, sometimes labor, but often apples, potatoes, chicken, wheat, mutton, pork, beef, hay, and other farm products such as cow hides and calf skins).
- Barter--New York--Erie County--History--19th century
- Boots--Prices--New York--Erie County--History--19th century
- Debtor and creditor--New York--Erie County--History--19th century
- Erie County (N.Y.)--Economic conditions--19th century
- Erie County (N.Y.)--Rural conditions--19th century
- Hides and skins--New York--Erie County--History--19th century
- Shoemakers--New York--Erie County--Economic conditions--19th century
- Shoes--Prices--New York--Erie County--History--19th century
- Springville (Erie County, N.Y.)--Economic conditions--19th century
- Springville (Erie County, N.Y.)--Rural conditions--19th century
- Tyler, Phileman L., 1812-
Types of material
Maria Tymoczko Papers, 1973-2002.
3 boxes (2.5 linear feet).
Call no.: FS 141
As an undergraduate at Harvard, Maria Tymoczko was lured away from the study of biochemistry into medieval literature, remaining at Harvard through her doctorate and eventually making the subject into an academic career. Since joining the faculty at UMass Amherst in 1974, she has written or edited six books and has built an international reputation in three fields: Celtic medieval literature, Irish studies, and translation studies. A popular instructor, she has also played a leading role on several university committees.
The Tymoczko Papers document both the career and university service of a scholar of Irish literature and theorist of translation. In addition to her professional correspondence (1973-1980), the collection includes a significant quantity of material documenting Tymoczko’s university service, including notes from her time as chair of the General Education Council (1986-1994), from the Joint Task Force of UMass and Community College Relations, and the Rules Committee and Ad-hoc Committee on Retention of Administrators of the Faculty Senate. Additions to the collection are expected in the future.
- Irish literature
- Translating and interpreting
- University of Massachusetts Amherst--Faculty
- University of Massachusetts Amherst. Department of Languages, Literatures, and Cultures
- University of Massachusetts Amherst. Program in Comparative Literature
United States Works Progress Administration of Massachusetts Water Pollution Surveys Collection, 1936-1938.
1 box (0.5 linear feet).
Call no.: MS 068
Under the federal New Deal in the late 1930s, the Works Project Administration authorized a series of surveys of major watersheds to gauge water quality and sources of pollution. In Massachusetts, the studies were coordinated by the Massachusetts Department of Health and resulted in a series of more or less detailed reports issued between September 1936 and January 1938.
The pollution survey collection contains reports for six major watersheds in New England — the Blackstone, Hoosic, Housatonic, Merrimack, Nashua, and Ten Mile — measuring the impact of both civic and industrial waste on regional water resources.
- Blackstone River Watershed (Mass. and R.I.)
- Hoosic River Watershed
- Housatonic River Watershed (Mass. and Conn.)
- Merrimack River Watershed (N.H. and Mass.)
- Nashua River Watershed (Mass. and N.H.)
- Ten Mile River Watershed (Mass.)
- Massachusetts. Department of Public Health
- Massachusetts. State Planning Board
University of Massachusetts Amherst. Academic Affairs, 1864-2007.
(160.75 linear feet).
Call no.: RG 006
Responsibility for academic affairs at Massachusetts Agricultural College initially fell to the college President, however in 1906, the Board of Trustees created the office of Dean of the College to oversee issues relating to student attendance, scholarship standing, the enforcement of faculty rules, and general student discipline. In 1953, the office of Provost was created to provide leadership in all areas of academic activity, and in 1970, the Vice Chancellor for Academic Affairs and Provost became the chief academic officer of the campus, responsible for advising the Chancellor on the whole of the University’s academic program.
The bulk of the record group consists of the files of individual Deans of the College, Provosts, and Vice Chancellors for Academic Affairs, as well as the University Year for Action (1971-1976). Also included are the records of the interim and special appointees that report to the Vice Chancellor for Academic Affairs and Provost, and the special programs, committees, institutes, and centers that were initiated by or developed from those offices.
- College students--Massachusetts
- University of Massachusetts Amherst. Office of Academic Affairs
- University of Massachusetts Amherst. Office of Information Technology
- University of Massachusetts Amherst. Office of International Programs