Instructions for transferring departmental records to the University Archives
To transfer records to the archives and facilitate their retrieval as required, please keep the following in mind:
- Verify that the records you wish to transfer are no longer needed for regular operations in your department. Remove and destroy any duplicate or redundant files as well as those not scheduled for retention.
- In general, retain the last three years of records in-house before transfer to archives.
- Rehouse the records to be transferred, retaining the current file order, into banker boxes which we provide.
- Create an inventory of the records using the transfer form (excel) we provide and label the corresponding boxes using the box labels template (MS Word).
- To assist in accurate identification and retrieval, please keep file names clear, concise, and memorable.
- Note any restrictions on access to the files being transferred and if any records are scheduled for future destruction, please note carefully which records are to be destroyed and when.
- Schedule a time for pick up: email or call (413-545-2780) the Archives, allowing 2-3 business days.
- Upon receipt of the materials at the Archives, we will acknowledge receipt for your records and provide you with an accession number for future reference.
- Make three copies of form: two for us to take away and one for you: your copy serves as a record of transfer and a guide for future access.
Is this your first time transferring records to the archives?
Email or call (413-545-2780) us for a consultation. We will survey your records, discuss best practices for caring for your files, and review the transfer process.
How can you retrieve items that have been sent to the archives?
Email or call (413-545-2780) us with the following information: accession number, Record Group (RG) number, Box number, and folder title. We will retrieve requested materials and deliver them, typically within 2-3 business days.
Amherst Growth Study Committee Records, 1971-1974.
Call no.: MS 543
In May 1971 Otto Paparazzo Associates announced their plans to develop 640 acres of land in East Amherst upon which a proposed 2,200 residential units, a commercial center, and a golf course would be built. Concerned about unnatural growth of the community and about the effect such a development would have on the environment, a group of residents formed the Amherst Growth Study Committee within a few months of the announcement. Despite these concerns, the Zoning Board of Appeals issued a formal permit for construction in December 1971, which the AGSC immediately appealed. Even though the group was unable to overturn the zoning board’s decision, they did achieve their ends, in part, when state and town agencies prevented the project from moving forward due to an overloaded sewage system. More importantly, the group increased public awareness about growth and housing in the town of Amherst.
Records include notes from AGSC meetings, correspondence, and newspaper clippings documenting coverage of the story in local papers.
- Amherst (Mass.)--History
- Amherst (Mass.)--Politics and government
- Amherst Growth Study Committee, Inc
Association for Gravestone Studies Collection
Association for Gravestone Studies Book Collection, 1812-2005.
Call no.: RB 004
Founded in 1977, the Association for Gravestone Studies (AGS) is an international organization dedicated to furthering the study and preservation of gravestones. Based in Greenfield, Mass., the Association promotes the study of gravestones from historical and artistic perspectives. To raise public awareness about the significance of historic gravemarkers and the issues surrounding their preservation, the AGS sponsors conferences and workshops, publishes both a quarterly newsletter and annual journal, Markers, and has built an archive of collections documenting gravestones and the memorial industry.
The AGS Books Collection contains scarce, out of print, and rare printed works on cemeteries and graveyards, epitaphs and inscriptions, and gravemarkers, with an emphasis on North America. The AGS Books Collection also includes the AGS publication, Markers. The collection is divided into three series: Series 1 (Monographs and Offprints), Series 2 (Theses and Dissertations), and Series 3 (Markers).
- Sepulchral monuments
- Association for Gravestone Studies
Belchertown State School Friends Association Records, 1954-1986.
Call no.: MS 302
The Belchertown State School Friends Association was established in 1954 to promote improved conditions at Belchertown State School and better treatment of “retarded” or “mentally challenged” citizens in Massachusetts.
The bulk of the collection includes copies of records of court appearances, briefs, the consent decree and related materials, as well as reports and correspondence relating to Mass. vs. Russell W. Daniels, Ricci vs. Greenblatt (now Ricci vs. Okin), and other cases. Also clippings and photocopied newspaper articles; speeches; newsletters; draft of agreement; and scrapbooks. Collection documents the efforts of the Association and Benjamin Ricci, President of the Association, 1970-1977, Chairman of the Board, 1977- , to improve the lot of retarded citizens of Massachusetts, initially those living at Belchertown State School.
- Persons with mental disabilities--Institutional care--Massachusetts
- Ricci, Robert Simpson
- Belchertown State School
- Ricci, Benjamin
David M. Berke Collection of Nuremberg Trials Depositions, 1944-1945.
Call no.: MS 804
During the latter months of the Second World War, Edmund F. Franz served with the U.S. Army’s War Crimes Branch in Wiesbaden, Germany. Part of the team involved in war crimes investigation, Franz processed hundreds of pages of first-hand accounts by perpetrators, eye witnesses, concentration camp survivors, political prisoners, and prisoners of war that ultimately served the prosecution during the Nuremberg trials. At the war’s end, he returned home to Aurora, Ohio, eventually bequeathing a collection of depositions from his wartime work to a friend, David M. Berke.
The Berke Collection contains copies of approximately 300 pages of material gathered by U.S. Army investigators in preparation for the Nuremberg trials. The depositions, affidavits, and reports that comprise the collection are varied in scope, but most center on German maltreatment of prisoners — both political prisoners and prisoners of war — with a handful of items relating to larger issues in intelligence and counter intelligence. Gathered originally by the Office of Strategic Services, the Counter Intelligence Corps, and other Army units, the materials offer chilling insight into the brutality of the concentration camp system, “labor reform” prisons, and police prisons, and the sheer scale of wartime inhumanity.
- Buchenwald (Concentration camp)
- Dachau(Concentration camp)
- Flossenburg (Concentration camp)
- Innsbruck-Reichenau (Labor reform camp)
- Ravensbruck (Concentration camp)
- Sachsenhausen (Concentration camp)
- World War, 1939-1945--Atrocities
- World War, 1939-1945--Prisoners and prisons
- Franz, Edmund F.
- United States. Army. Counter Intelligence Corps
- United States. Army. Office of Special Services
Types of material
Brinley Family Papers, 1643-1950.
Call no.: MS 161
A prosperous family of merchants and landowners, the Brinleys were well ensconced among the social and political elite of colonial New England. Connected by marriage to other elite families in Rhode Island and Massachusetts — the Auchmutys, Craddocks, and Tyngs among them — the Brinleys were refined, highly educated, public spirited, and most often business-minded. Although many members of the family remained loyal to the British cause during the Revolution, the family retained their high social standing in the years following.
The Brinley collection includes business letters, legal and business records, wills, a fragment of a diary, documents relating to slaves, newspaper clippings, and a small number of paintings and artifacts. A descendent, Nancy Brinley, contributed a quantity of genealogical research notes and photocopies of Brinley family documents from other repositories. Of particular note in the collection is a fine nineteenth century copy of a John Smibert portrait of Deborah Brinley (1719), an elegant silver tray passed through the generations, and is a 1713 list of the library of Francis Brinley, which offers a foreshadowing of the remarkable book collection put together in the later nineteenth century by his descendant George Brinley.
- American loyalists--Massachusetts
- Book collectors--United States--History--19th century
- Brinley family
- Brinley, George, 1817-1875--Library
- Businessmen--Rhode Island--History
- Craddock family
- Landowners--Rhode Island--History
- Libraries--Rhode Island--18th century
- Massachusetts--Economic conditions--18th century
- Massachusetts--Politics and government--19th century
- Rhode Island--Economic conditions--18th century
- Rhode Island--Genealogy
- Rhode Island--Politics and government--19th century
- Slavery--United States--History
- Tyng family
- United Empire Loyalists
Types of material
Brookfield (Mass.) Records, 1736-1795.
Call no.: MS 595
Settled in 1660 and incorporated in 1718, the town of Brookfield (Worcester County) straddles the Boston Post Road, one of the major arteries during the colonial period connecting Boston with the towns of the Connecticut River Valley and New York.
This assemblage of documents from the town of Brookfield consists primarily of warrants for town meetings, many with agendas, issued through the local constable. Concentrated in the 1770s, these warrants provide relatively detailed information on matters of local importance, including town finances, tax assessments, contributions to the poor house, roadways, and property disputes. During the Revolutionary and post-Revolutionary years, however, issues of interest to the town were often wrapped up in regional or national political issues. Town freeholders, for example, were called to consider requests to “come into any Vote or Resolve Respecting the East India Company Tea,” the encouragement of manufacture of firearms, smallpox inoculation, and pay for the town’s Minute Men.
- Brookfield (Mass.)--History--18th century
- United States--History--Revolution, 1775-1783
- Forster, Jedediah
Types of material
John Brown Research Collection, 1826-1942.
Call no.: MS 308 mf
Microfilm containing documents drawn from various repositories including John Brown’s correspondence with family, friends, and others; court records and testimony; transcripts of interviews and other personal reminiscences; drafts of narratives; memorandum book; drafts of speeches; church records; minutes of Anti-slavery Society of Lawrence, Kansas; financial and legal records; broadsides and circulars; newspaper clippings; other miscellaneous records.
- Abolitionists--United States--History
- Slavery--United States--History
- United States--History--Civil War, 1861-1865--Causes
- Brown, John, 1800-1859
Sadie Campbell Papers, 1812-2002.
Call no.: MS 439
A housewife, mother and active community member, Sadie Campbell was born in 1881 and lived at 1 Depot Street in Cheshire, Massachusetts for most of her life until she died in 1971. Sadie was closely tied to the Cheshire community where she had a large circle of friends and acquaintances, and was active in a a number of organizations, such as: the Cheshire Ladies Reading Club, the Merry Wives of Cheshire Shakespeare Club, and the Cheshire Cash Tearoom.
The collection documents three generations of a western Massachusetts family. The variety and nature of the materials in this collection offer a good view into the local and social history of western Massachusetts through the lives of Sadie Campbell and her family.
- Cheshire (Mass.)--History
- Cheshire Cash Tearoom
- Family--Massachusetts--History--19th century
- Family--Massachusetts--History--20th century
- Massachusetts--Social life and customs--19th century
- Merry Wives of Cheshire Shakespeare Club
- Small business--Massachusetts
- Tyrell, Augustus
- Williams Manufacturing Company
- Women--Societies and clubs--History--19th century
- Campbell, Sadie
Types of material
- Account books
- Letters (Correspondence)